Marketing & Office Coordinator

About us 

Trusted by leading global banks and financial institutions of all sizes, TAO Solutions has worked for over a decade with financial industry leaders worldwide. We design innovative and automated software solutions to empower the financial services industry with operational agility and robust capabilities.

Our main headquarters are located in Toronto with offices in Sydney, Australia, and San Diego, USA. We are driven by an entrepreneurial and visionary mindset, there is plenty of room for innovation, initiative and talented people to shape who we are tomorrow. More information on our business, products, and services can be found at
https://taosolutions.com.

Role Overview

We’re looking for a detail-oriented, creative multitasker to join our team as a Marketing & Office Coordinator. In this role, you’ll be at the heart of our marketing and administrative operations, supporting campaigns, coordinating our social media presence, managing materials, and keeping everything running smoothly behind the scenes. From crafting polished presentations to coordinating tradeshow presence and marketing assets, you’ll make sure every detail reflects our brand’s professionalism and energy. If you thrive in a fast-paced, collaborative environment and love bringing order and creativity together, this is the perfect fit.

This is a full time in office role.

Job Duties

• Draft, design, edit, and manage marketing collateral such as messaging for brochures, e-newsletters, and more;
• Plan, coordinate, and generate social media content across various platforms and services;
• Support the distribution of marketing materials to the TAO sales team and help with preparation for trade shows;
• Update and maintain product information across marketing portals and databases;
• Consolidate, polish, and prepare Google Slide/PowerPoint decks for sales and executive presentations;
• Ensure accuracy and consistency of messaging across all accounts, channels, and platforms;
• Maintain orders and swag materials for tradeshows, liaising with and sourcing vendors;
• Assemble, label, and brand product sample kits for client presentations and trade shows
• Monitor and replenish sample inventory, anticipating upcoming needs and events
• Coordinate with couriers to ensure timely delivery of packages;
• Provide general administrative support, including scheduling, document organization, and event coordination and planning;
• Serve as main point of contract for general office inquiries and communications;
• Manage supplies, ordering and vendor coordinator to ensure smooth daily operations in the office;
• Prepare and distribute internal communications, agendas and meetings notes for company wide announcements and updates;
• Support with event planning and internal communications for conference calls, meetings, etc. in office;
• Support employee onboarding and offboarding in partnership with HR & IT;
• Maintain organized digital files for marketing and office documents;
• Help create a welcoming and efficient work environment that reflect our company culture;
• Other HR and operational duties as assigned.