Senior Production Coordinator (2 positions)

Toronto, ON M5J 1H8

Government / Civil Service
Job Start Date
Job End Date
Application Closing Date
Manages Others
Experience Required
Degree Required
Security Clearance Required
Yes Reliability Status
From $53,537 To $65,783
Per Year    
Employment Type
Work Schedule
No Travel

Job Description

Pour voir la version française de la description d'emploi, veuillez consulter
JUNE 16, 2020

POSITION NUMBER: 00147794, 00021356
POSITION STATUS: Temporary 12 months, Full-Time
DIVISION: Creation & Innovation
DEPARTMENT: Ontario Studio
SALARY RANGE: 06 – $53,537 $ to $65,783
Are you passionate about great storytelling, about exploring the issues that matter, about pushing the boundaries in new audiovisual experiences? So are we. As Canada’s public producer and distributor, the National Film Board has been telling the country’s stories and pioneering breakthroughs in virtually every field of audiovisual content since 1939. But to do this, we need a team that truly reflects the richness and diversity of Canada. If you’d like to be a part of this team—and part of the NFB’s incredible legacy—we’d love to hear from you.
Coordinates and follows up on administration and production activities of the studio. Assists production team in all aspects of research, development and production associated with a project: production budgeting, scheduling and contract preparations; preparation of rights clearances and documentation, prepares, plans, maintains, updates and verifies accuracy of key creative, crew and service provider contracts, invoices and expense claims associated with studio projects in accordance with NFB standards. Liaises with NFB producers and is key contact with external creators to collect, track and coordinate distribution of necessary documentation, information and materials.
  • Actively monitors financial commitments (including revenue and expenditures) enters data in financial system, reconciles actual costs vs budgeted costs;
  • Produces purchase orders, makes delivery calls, and follows up on them, as well as billing related to the payment stages of contracts, agreements and rentals;
  • Coordinates and monitors all travel preparations, including transportation, accommodation, vehicles, excess baggage tickets, advances on travel expense accounts and claims for production team;
  • Responsible for rights files; follows up on contracts and licenses and payments according to NFB's Minimum Rights Policy;
  • Coordinates the Studio's projects in the post-production phase: ensures follow-up with the teams, technical services, marketing, and other NFB departments for all aspects of project post-production, including credit preparation, and requests for subtitles, identification cards, transcripts, hearing impaired encodings, etc. and verifies these;
  • Assists production team in the preparation of Investigate, Development and Production budgets.
Production management profile:
Performs tasks related to the planning, organization and coordination of production activities, from pre-production to project delivery; ensures team compliance with production schedule, meets deliverables, milestones and technical requirements, as such:
  •   Participates in the procurement of production crew, secures personal services agreements and TEAs;
  • Organizes production meetings‎, assists in the supervision of production crew, secures shooting locations, vehicles and permits; drafts and distributes call-sheets;
  • Provides regular progress reports, monitors and controls production expenses, participates in cost report meetings to reconcile accounts.
Production administration profile:
Provides advice and recommendations on the application of collective agreements, as well as drafting an preparation of guild related contracts, production budgeting and rights files:
  • Based on NFB templates, prepares legal and business affairs documents to include termination letters, letters of intent, development agreements, co-production and distribution agreements;
  • May be required to follow up and track, in the context of co-productions, delivery of all documentation (chain of title, financing and production documents), perform quality review based on industry and NFB practices and policies, requests changes when required and, upon approval by the producer, oversees payment to the co-producer.
Interested candidates with the above qualifications are invited to apply in writing, including a copy of their résumé to, BY JUNE 29, 2020, citing competition number: CM-00147794 et CM00021356.
The NFB is committed to building a skilled, diverse workforce that’s reflective of Canadian society. It promotes initiatives such as employment equity and encourages candidates to voluntarily indicate in their cover letter if they are a woman, a member of a First Nations group, Inuk, Métis, a person with a disability, or a member of a visible-minority group.

The NFB is also committed to developing inclusive, barrier-free selection processes and work environments. Feel free to advise us of any accommodation needs.

Please note that only applicants selected for an interview will be contacted.
Job Requirements
College diploma in an appropriate discipline, such as administration, or office technology studies;
A minimum of five (5) years experience in a similar position or an equivalent combination of education and experience;
Good knowledge and ability to provide recommendations on the application of Scales Agreements with artists unions.
Good knowledge in business affairs; rights and production budgeting and monitoring;
Knowledge of artistic, editorial, technical and administrative activities associated with prooduction of a documentary film, interactive work or animated film;
Proficiency in Word, Excel, Outlook, PowerPoint, and Smart sheet;
Good knowledge of basic accounting principles and computerized financial systems (e.i. Purchase Order/Project Accounting/Accounts Payable modules).
Fluent in English (written and spoken);
Knowledge of French, an asset.

Strong sense of priorities, ability to work under pressure, autonomy, organizational skills, attention to detail, judgement and initiative.
Demonstrated ability to find suitable solutions in stressful situations;
Excellent interpersonal skills, and collaborative spirit.
Flexibility in managing frequent and unforeseeable changes and ability to work on multiple projects simultaneously and meet deadlines