Marketing Assistant (Contract)

Toronto, ON

Banking / Financial Services
Experience Required
Employment Type
Work Schedule

Job Description

4881 Yonge Street, 9th Floor Toronto Ontario,M2N 5X2

Part-time : working 1 to 2 days a week

Need to be very well organized

Good oral and written skills

Proficient use of computer and technology

Mainly handling Marketing, including data input into Salesforce.

Hybrid work schedule

Provides a variety of general office support services and clerical tasks to support the Nesbitt Burns Investment Advisors. Troubleshoots and resolves routine problems according to policies, standard procedures, schedules, and deadlines and maintains audit trails, or escalates non-routine problems. Assist with marketing materials, mailing out newsletters, entering data into Salesforce and supporting the Investment Advisor with social media maintenance.

  • Compiles, copies, sorts, and files records of office activities and business transactions.
  • Administers a filing system to ensure the availability of business and operational reports, forms, and other documentation.
  • Creates, maintains, and enters information into databases.
  • Prepares funding approval requests for department projects.
  • Tracks, verifies, and processes department budget and capital expenditure invoices.
  • Resolves or escalates invoice discrepancies in accordance with accounts payable policies, procedures, and vendor agreements.
  • Assists with the coordination and processing of work orders for equipment warranties, maintenance, and repairs (e.g. documents, tracks, and communicates maintenance requests to appropriate areas for execution).
  • Maintains office supplies inventory, checks inventory of supply stocks, places and facilitates the execution of office supply orders, and verifies receipt.
  • Schedules meetings and coordinates applicable audio-visual equipment, catering, room setup, and conference calls.
  • Books travel arrangements and prepares itineraries for management.
  • Answers central phone lines, responds to and resolves or escalates inquiries for resolution
  • Supports the development of tailored messaging by writing, editing, and distributing communications materials (e.g. correspondence, agendas, presentations, proposals, reports, bulk emails, and policies and procedures) and dispatching outgoing communication.
  • Processes modifications and updates to departmental procedures for manager’s approval, ensuring new information and procedures are provided to the team.
  • Liaises with internal business units and external vendors to coordinate and implement changes to premises to accommodate incoming and outgoing staff and contractors (e.g. relocations, office planning and new furniture requirements) with minimal interruptions to business operations.
  • Performs initial problem solving within given rules/limits & escalates when required.

Job Requirements

High school diploma or equivalent work experience.
Working knowledge of general office procedures.
General knowledge of audio visual equipment to conduct training and demonstrations, perform maintenance, and troubleshoot issues.
Basic knowledge learned on the job.
Verbal & written communication skills - Basic (in business environment).
Organization skills - Basic (in business environment).
Collaboration & team skills - Basic (in business environment).
This is a part-time contract role with variable weekly hours - hybrid
We’re here to help

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.