Executive Assistant

Vancouver, BC
Canada

Category
Industry
Entertainment
Experience Required
Yes
Employment Type
Employee
Work Schedule
Full-Time

Job Description

Job Summary:

Combining masterful artistry and storytelling with groundbreaking technology, Walt Disney Animation Studios is a filmmaker-driven animation studio responsible for creating some of the most beloved films ever made. WDAS continues to build on its rich legacy of innovation and creativity and is breaking new ground in episodic storytelling, bringing theatrical quality animation to the series format for Disney+. This role will be located in our Vancouver Studio.

Responsibilities:
  • Provide day-to-day administrative support to the Head of Walt Disney Animation
  • Studios - Vancouver
  • Primary contact for all incoming phone calls and communication
  • Extensive scheduling of meetings and the maintenance of the primary calendaring
  • system (Google)
  • Expense Report processing via SAP and Concur (including understanding of
  • company expense policies)
  • Travel arrangements both international and domestic
  • Arrange company car service and related requirements
  • Ordering catering and office supplies
  • Coordinate and organize various screenings, events and offsites
  • Liaison between the Head of Studio‘s Office, studio partners at WDAS and the
  • greater Walt Disney Company
  • Handle VIP requests for business affiliates
  • Handle an array of special tasks and assignments as they arise
 
Job Requirements
Required Qualifications:

Minimum of 3 years administrative experience supporting an executive level leader (VP &
above)
A self-starter with the ability to anticipate issues and proactively problem solve
Strong proficiency with PC business tools, i.e., Microsoft Outlook, Word, PowerPoint, and Excel
Strong SAP skills
Detail oriented with the ability to maintain professionalism under pressure
Demonstrated ability to prioritize, meet deadlines, multitask, make decisions and change course
of action quickly
Strong organizational and follow-thru skills
Excellent written, verbal and interpersonal skills to assure successful interaction with senior
executives and business unit contacts and key external partners
Ability to work with confidential information and exercise good judgment and discretion
Positive attitude and the ability to be proactive, resourceful and flexible
Impeccable phone etiquette
Strong people skills, including the ability to work effectively as part of a team with diverse
personalities
Ability to take initiative and work with limited supervision
Fast notes a must. Shorthand a plus
Required Education:
BA or BS preferred
Additional Information:
Our Company proudly provides equal employment opportunity for all employees and applicants. We welcome and encourage applications from persons with disabilities. Accommodations are available upon request for candidates taking part in any aspect of the selection process